U.S. Mission Italy Annual Program Statement (APS)

The United States Embassy is pleased to announce the Annual Program Statement (APS). APS makes funding available for cultural and exchange programs that strengthen cultural ties between the United States and Italy, highlight shared values, and promote bilateral cooperation. The APS is a best practice utilized by many U.S. embassies around the world to open up their grants competition process.

The United States Embassy invites proposals from qualified individuals and organizations. All programs must include a significant American cultural element and/or a connection with American experts, organizations or institutions in a specific field that will promote increased understanding of U.S. foreign policy and perspectives. The deadline for the first call for proposals is March 31, 2021.

Priority Program Areas Are:

  • American and Italian voices countering malign influencers and misinformation campaigns
  • Promoting strong transatlantic relations;
  • Creativity and innovation in education and the arts, and problem solving of issues of mutual interest to both countries;
  • American Studies, particularly American History and Literature, to include university linkages;
  • Promoting diversity and inclusion;
  • Empowerment and prosperity through STEM education and entrepreneurship;
  • American English Language Study;
  • Media Literacy.

You can find more information on the Annual Program Statement here: https://it.usembassy.gov/wp-content/uploads/sites/67/NOFO-APS-Feb-2021.pdf

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered

Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Budget Justification: Describe budget expenses in detail. (see guidelines below)
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Italy will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Program Media Plan: Provide information on how the applicant will promote the project, and U.S. Mission to Italy funding support, through traditional and social media platforms.
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

1. CRITERIA
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.
Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program. This includes past performance with U.S. government funds. (10%)
Note: U.S. and Italian NGOs and individuals may apply, but preference (through merit review) will be given to Italian NGOs or partnerships that develop capacity with Italian NGOs. Third country organizations and individuals are not eligible.
Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline. (15%)
Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results. (20%)
Mission priorities: Applicant has clearly described how stated goals are related to and support U.S. Mission Italy’s priority areas or target audiences. (10%)
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities. (20%)
Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured. (15%)
Sustainability: Program activities will continue to have positive impact after the end of the program. (10%)

2. Review and Selection Process
A Grants Review Committee will evaluate all eligible applications.

If you have any questions about the U.S. Mission Italy Annual Program Statement or the application process, please write to:

RomePAGrants@state.gov