Contract Solicitations

Contract Opportunities from Embassy Rome – IMPORTANT UPDATE!

From now on, if you are interested in participating in solicitations estimated over $25,000, you must download the solicitation documents on the SAM.GOV website under “Contract Opportunities” search field.  We will no longer send the solicitation documents by email.

All instructions on how to participate in the solicitation will be included in the solicitation text.

For any questions on this new process, please feel free to reach us via e-mail at RomeGSO-AcquisitionsDL@state.gov

Sam Registration

The System for Award Management (SAM) is the official site for registering to do business with the federal government.

Any contractor or entity who wishes to do business with the federal government must be registered in the SAM Database at https://www.sam.gov prior to submitting an OFFER pursuant to FAR provision 52.204-7 for any type of contract valued at or above $30,000. Prospective offerors are encouraged to register prior to submitting quotations/proposals.

Registration on this site is FREE.

A NATO Commercial and Government Entity (NCAGE) Code is required to register in SAM. Instructions for how to obtain the NCAGE code are available at Request New NCAGE code (nato.int). It may take up to 3 business days to obtain the NCAGE code.

Once registered in the SAM database, a new unique entity identifier number (UEI) will be issued. This will streamline the entity identification and validation process for the government.

For help and assistance in registering in SAM.gov, please check the following link: GSAFSD Service Portal Landing – GSA Federal Service Desk Service Portal.
If you still have questions, you may contact the U.S. Embassy Rome Procurement Office at RomeGSO-AcquisitionsDL@state.gov.

Open Solicitations:

191T7024Q0015 – CMR New Sewage System, Rome, Italy – Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The solicitation covers the replacement of the sewage system at the American Ambassador’s residence in Rome, Italy.

The Contractor shall furnish labor, material, and equipment to perform the work as required in the contract.

This project is estimated at between $25,000 and $100,000. All responsible sources may submit a proposal, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed price type purchase order. The Government is planning a pre-quotation conference and site visit and the date will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of their quotation.

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T7024Q0014 – Consulate Fancoils Replacement, Rome, Italy – Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The solicitation covers the replacement of the fancoils system at the U.S. Embassy in Rome, Italy.

The Contractor shall furnish labor, material, and equipment to perform the work as required in the contract.

This project is estimated at between $25,000 and $100,000. All responsible sources may submit a proposal, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed price type purchase order. The Government is planning a pre-quotation conference and site visit and the date will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of their quotation.

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T7024Q0011 – CATERING SERVICES IN ROME, ITALY. Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The solicitation covers the catering services for a large event to be held outdoor during the summer time for the U.S. Embassy in Rome, Italy. The Contractor shall furnish material, equipment, managerial, administrative, and direct labor personnel to perform all services as required in the contract. The estimated number of participants to this event is approximately 2,800. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type purchase order. The Government is planning a pre-quotation conference and site visit and the date for this conference will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T7024Q0010 – Parking Garage Service in Colonna Area, Rome, Italy.

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The solicitation covers the services for parking garage spaces in the Colonna neighborhood, downtown area of the city of Rome, Italy. The estimate for the number of vehicles to be parked is up to 2 vehicles annually. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type purchase order. The anticipated performance period is for a base year, with 2 one-year option periods, if exercised by the Government.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

The U.S. Consulate in Naples has a requirement for the purchase and installation of 2EA air-conditioning dual split units for the FBU section.
Detailed SOW available here.

All interested parties may send their estimates to GSOProcurementNaples@state.gov NLT 12:00 p.m. on December 31, 2023.

191T7024Q0007 – Supply of Electrical Material in Rome, Italy

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The Embassy of the United States of America in Rome has a requirement to purchase a wide range of electrical materials.

The estimated quantity shall cover approximately 70 residential apartments within the city of Rome, Italy. All responsible sources may submit a proposal, which will be considered. The Government may award the agreement based on the initial offer without discussion. The resultant agreement will be a firm fixed price type of BPA Agreement. All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T7024Q0002 – International Pouch Services, Rome, Italy

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available.
The solicitation covers the providing of international incoming and outgoing diplomatic pouch services to the United States Mission, in Rome, Italy.
The Contractor shall furnish managerial, administrative, and direct labor personnel to perform all services as required in the contract.
Estimated number of kilograms moved yearly: 15,000 kg.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T7024Q0003 Supply and Installation of Mosquito Screens

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The solicitation covers the supply, installation, and maintenance of Mosquito screens for an approximately 70 residential apartments within the central area of the city of Rome.
All responsible sources may submit a quotation, which will be considered. The Government may award the agreement  based on the initial offer without discussion. The resultant agreement will be a firm fixed price Blanket Purchase Agreement (BPA).
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T7024Q0004 – SHEM Residential Safety Upgrades, in Rome Italy

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available.
The solicitation covers the supply, installation, and maintenance of safety upgrades to Embassy leased apartments to comply with SHEM requirement.
The estimated services quantity shall cover approximately 70 apartments within the central area of the city of Rome.
All responsible sources may submit a quotation, which will be considered. The Government may award the agreement based on the initial offer without discussion. The resultant agreement will be a firm fixed price Blanket Purchase Agreement (BPA).
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The Embassy of the United States of America in Rome has a requirement to purchase a wide range of plumbing materials.
The estimated quantity shall cover the need of approximately 70 residential apartments within the city of Rome, Italy. All responsible sources may submit a proposal, which will be considered. The Government may award the agreement based on the initial offer without discussion. The resultant agreement will be a firm fixed price type of BPA Agreement. All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T7024Q0006 – Supply of Hardware Material in Rome, Italy

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The Embassy of the United States of America in Rome has a requirement to purchase a wide range of hardware materials.

The estimated quantity shall cover approximately the need of 70 residential apartments within the city of Rome, Italy. All responsible sources may submit a proposal, which will be considered. The Government may award the agreement based on the initial offer without discussion. The resultant agreement will be a firm fixed price type of BPA Agreement. All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.