Contract Solicitations

Contract Opportunities from Embassy Rome – IMPORTANT UPDATE!

From now on, if you are interested in participating in solicitations estimated over $25,000, you must download the solicitation documents on the SAM.GOV website under “Contract Opportunities” search field.  We will no longer send the solicitation documents by email.

All instructions on how to participate in the solicitation will be included in the solicitation text.

For any questions on this new process, please feel free to reach us via e-mail at RomeGSO-AcquisitionsDL@state.gov

Sam Registration

The System for Award Management (SAM) is the official site for registering to do business with the federal government.

Any contractor or entity who wishes to do business with the federal government must be registered in the SAM Database at https://www.sam.gov prior to submitting an OFFER pursuant to FAR provision 52.204-7 for any type of contract valued at or above $30,000. Prospective offerors are encouraged to register prior to submitting quotations/proposals.

Registration on this site is FREE.

A NATO Commercial and Government Entity (NCAGE) Code is required to register in SAM. Instructions for how to obtain the NCAGE code are available at Request New NCAGE code (nato.int). It may take up to 3 business days to obtain the NCAGE code.

Once registered in the SAM database, a new unique entity identifier number (UEI) will be issued. This will streamline the entity identification and validation process for the government.

For help and assistance in registering in SAM.gov, please check the following link: GSAFSD Service Portal Landing – GSA Federal Service Desk Service Portal.
If you still have questions, you may contact the U.S. Embassy Rome Procurement Office at RomeGSO-AcquisitionsDL@state.gov.

Open Solicitations:

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The solicitation covers the repair of the lighting system at the U.S. Consulate building in Milan, Italy. The Contractor shall furnish labor, material, and equipment to perform the work as required in the contract. This project is estimated at between $25,000 and $100,000. All responsible sources may submit a proposal, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed price type purchase order. The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotation.

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T5223Q0001 – MSG Cook Services – Dec.  5, 2022 (re-issuance of RFQ n. 191T52-22-Q-0004, not finalized due to lack of FY22 funds).

The U.S. Consulate General Milan, Italy has a requirement for the supply of cooking services for the Marines (MSG) on the MSG ’s residential headquarters in Milan. This project is estimated at between $25,000.00 (or Euro equivalent) and $100,000 (or Euro equivalent). Award will be made to the lowest priced, technically acceptable (LPTA) offer. Please note this solicitation is not ready to be issued as of this date. The solicitation will be launched as soon as ready, o/a Mid-January 2023/February 2023.

The U.S. Consulate General Milan, Italy t is planning a pre-proposal conference and the date for this conference will be specified in the solicitation.

Interested Offerors shall send an email to MilanGSO-ProcurementDL@state.gov no later than Friday, January 20, 2023 (by noon, local Italian time).

*** IMPORTANT: Mandatory SAM Registration

The System for Award Management (SAM) is the official site for registering to do business with the federal government.

Any contractor or entity who wishes to do business with the federal government must be registered in the SAM Database at https://www.sam.gov prior to submitting an OFFER pursuant to FAR provision 52.204-7 for any type of contract valued at or above $30,000. Prospective offerors are encouraged to register prior to submitting quotations/proposals.

Registration on this site is FREE.

A NATO Commercial and Government Entity (NCAGE) Code is required to register in SAM. Instructions for how to obtain the NCAGE code are available at Request New NCAGE code (nato.int). It may take up to 3 business days to obtain the NCAGE code.

Once registered in the SAM database, a new unique entity identifier number (UEI) will be issued. This will streamline the entity identification and validation process for the government.

For help and assistance in registering in SAM.gov, please check the following link: GSAFSD Service Portal Landing – GSA Federal Service Desk Service Portal.
If you still have questions, you may contact the U.S. Consulate General Milan  Procurement Office at MilanGSO-ProcurementDL@state.gov.

This opportunity is subject to 52.229-12 – Tax on Certain Foreign Procurements (FEB 2021)

191T7023Q0009 – Transportation of Paintings – Please note this solicitation is not ready to be issued as of this date. The solicitation covers the service for transportation of paintings from Germany to Italy. The total estimated number of paintings is about 5. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

Offerors interested in participating to this solicitation shall send an e-mail to RomeGSO-AcquisitionsDL@state.gov no later than December 10, 2022.

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available.
The solicitation covers the painting services for the U.S. Tri-Mission in Rome Italy.
The Contractor shall furnish managerial, administrative, and direct labor personnel to perform all services as required in the contract.
This service is to be performed at approximately 100 units per year, between offices and residences.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a proposal, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-proposal conference and the date for this conference will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

This opportunity is subject to 52.229-12 – Tax on Certain Foreign Procurements (FEB 2021)

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

Please note this solicitation is not ready to be issued as of this date.
The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available.
The solicitation covers the painting services for the U.S. Consulate General in Florence, Italy.
The Contractor shall furnish managerial, administrative, and direct labor personnel to perform all services as required in the contract.
This service is to be performed at approximately 2 units per year, between offices and apartments.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotation.

This opportunity is subject to 52.229-12 – Tax on Certain Foreign Procurements (FEB 2021)

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

Please note this solicitation is not ready to be issued as of this date.

The solicitation covers the gardening services for the U.S. Consulate General of Florence, in Italy. The Contractor shall furnish managerial, administrative, and direct labor personnel to perform all services as required in the contract.
Estimated squared meters of gardens is about 500 sqm. The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7.
Therefore, prospective offerors are encouraged to register prior to the submittal of quotations.

Offerors interested in participating to this solicitation shall send an e-mail to RomeGSO-AcquisitionsDL@state.gov no later than October 26, 2022.

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available.
The solicitation covers the supply and installation of security locks, armored doors, safe haven doors, and grillwork at the U.S. Government owned and/or leased residences in Rome Italy.
The Contractor shall furnish managerial, administrative, and direct labor personnel to perform all services as required in the contract.
This service is to be performed at approximately 100 residences per year.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations.

This opportunity is subject to 52.229-12 – Tax on Certain Foreign Procurements (FEB 2021)

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

191T75522Q0006 – Restrooms Refurbishing in the Basement Area – July 21, 2022 – The U.S. Consulate General in Naples, Italy has a requirement to refurbish restrooms in the basement in the U.S. Consulate General in Naples. This project is estimated at between $50,000 and $75,000. Award will be made to the lowest priced, technically acceptable offer. We will be organizing a site survey in the month of August.

*PLEASE NOTE* All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposals.

“Bids are due by August 10th, 2022 NLT 1300.  Please send offers to: GSOprocurementNaples@state.gov
If site survey is needed please contact prior to submitting bid.

Interested offerors may request to receive a .pdf of the scope of work once it is available by emailing: GSOprocurementNaples@state.gov

The US Consulate will be conducting a site survey to present the Painting and Make Ready for the attached Scopes of Work, in Naples, on the 16th of May 2022  at 0900 AM.  The Scopes of Work are attached and will be discussed during site visit.  For those whom would like to participate please send email with the following details for each participant by May 12th, 2022 at 1500 to the following email:  GSOProcurementNaples@state.gov

  1. First name, Last name
  2. Date of birth and place of birth
  3. Name of company
  4. Telephone number

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